Avoid EPA Fines and Penalties
How To Avoid EPA Fines and Penalties
You can’t manage what you can’t see. Poorly Managed Environmental Inspections, Action Items, Documents and Maps = HEAVY FINES & PENALTIES
Where are your Stormwater or SPCC Plan inspections? Do you have instant access to them so that you can see if they are even being done? Do reports contain open and closed action items by dates? Are these plans accessible to anyone that needs to view them? Do they contain current regulations, permits, proper certifications or other necessary items? Are specific components like maps and specifications being properly updated?

So, what is the best way to efficiently manage these plans legally with their ongoing inspections, documentation and reporting?

common-sense methods for achieving compliance. One such method allows technology to be implemented to perform inspections with electronic signatures, creating and communicating action items, electronically updating maps and the overall electronic management of all environmental documentation, management, and communication. Company management personnel have been trying to figure out the best way to perform and manage components within these regulations on site for quite some time. Mailboxes, lockboxes, spreadsheets, handwritten checklists/notes, and other methods have been painstakingly used to try and meet these regulations. However, as you can imagine, inspections are often missed, action items are not noted or communicated, and maps/plans commonly go unkept. In some instances, these federal documents are even lost, vandalized, stolen, mismanaged, weathered, and ultimately not compliant. Company management personnel often struggle when emphasizing the need for continual upkeep and management of the SWPPP and SPCC, especially if the only way to see if plans are being managed and inspections are being performed is to actually drive to the site to view what is going on! When this is the case, compliance accountability, due to the lack of accessibility and verification, takes a dive while liability risk skyrockets; thus becoming a major problem for any company, let alone companies with multiple regulated facilities and operations. And, it appears that the federal government is ready to require states and local municipalities to manage programs like the NPDES (National Pollutant Discharge Elimination System – Federal Clean Water act) electronically. This would certainly encourage anyone wanting to comply to utilize technology to save everyone money and time in the process.
Online software that will enable companies to perform inspections, document action items, update maps and other documents while managing it all electronically is more sustainable and provides a much better way to manage an environmental program more efficiently and make it compliant. This concept is the very beneficial essence of implementing technology. As long as the way to electronically access updated plans, completed inspections, action items, and documents are posted with the permit, your site is complying with the law. The benefits of utilizing technology for electronic management are obvious. Never has there been more incentive for the implementation of technology to enhance operational processes than this day and age where everyone has a smartphone, tablet, or access to a laptop or computer. Three ring binders and hard copies of the plans, inspections, and all that other stuff are a thing of the past. Electronic performance and management of all things environmental is the process of the future, no different than our online banking accounts or filing our taxes electronically. This increases profitability, provides more flexibility, and drives improved compliance.
Consider these advantages when utilizing technology to manage your Environmental Program
- Correct Inspection Form for Each Permit to be Utilized, Managed, and Amended
- Inspections and Management on Any Device - A Paperless Process – Saves Time and Cost
- Correct Inspection Frequency for Each Permit
- Adaptable Inspection Forms in Real-Time When Changes Need to Occur
- Directives on Inspection Forms and Action prompts can help ground operations comply
- Drive Action Items Electronically for Communication and Completion
- Create, Amend, Update Key Maps/Drawings, Etc.
- Platform for All Compliance Documents-Readable, Accessible, Retainable
- Training Modules Available 24-7 - Operators Access When Convenient for Them
- Run Reports for Quality Control and Employee Evaluations
- Quantify Action Items by Open and Closed Dates - Run Key Reports to Properly Manage this Cycle
- Closes communication Gaps of non-compliance from ground operations to management
- “The Eye in the Sky” - You Can’t Properly Manage What You Can’t See
- Protect Company and Personal Risk Management - Closes Compliance Gaps in Any Program
Visit us now at www.accenagroup.com
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